Harold Jarche

It is time to simplify

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The five informal learning methods described in yesterday’s post on Learning in the Workplace have one thing in common. They are all relatively simple.

Most of today’s larger companies have a complicated structure. Over time, to enable growth and efficiencies, more processes have been put in place. New layers of control and supervision continue to appear, silos are created, and knowledge acquisition is formalized in an attempt to gain efficiency through specialization. As companies get bigger, internal growth and innovation reach a tipping point, and companies rely on mergers and acquisitions to maintain the illusion of growth.

But knowledge, and the acquisition of new knowledge, are still key factors for innovation and effectiveness. To compensate for its complicated processes, the enterprise attempts to shift to another paradigm, and tries to become a learning organization, putting significant effort into training. Unfortunately, training is often not the right solution.

Today’s large, complicated organizations are now facing increasingly complex business environments that require agility in simultaneously learning and working. Typical strategies of optimizing existing business processes or cost reductions only marginally influence the organization’s effectiveness. Faster evolving markets challenge the organization’s ability to react to customer demand. Decision-making becomes paralyzed by process-based operations and chains of command and control; thereby decreasing agility. Training, as “the” solution to workplace learning needs, fails to deliver and then gets marginalized, often being the first department to have its budget cut.

Organizations (and training departments)  need to understand complexity, instead of simply increasing complication. This lack of understanding is a major barrier to adopting social business concepts and practices. We should always take into consideration that people can handle complexity much better than our constructed systems can.

We need to think of organizations as parts of Value Networks.

We need to move away from shareholder value and become client-focused

We need to base growth on cultivating ecosystems, not the illusion of mergers and acquisitions.

We need to think of knowledge acquisition and sharing as social.

We need to constantly develop emergent practices.

All of these changes can be started by doing a few  simple things. As with Lego bricks, using a single unifier (the pin size) we can create an infinite variety of solutions. The examples of how to support informal learning do not require expensive technology or detailed needs analyses. They can be implemented quickly and modified over time. For too long our organizations have suffered from the disease of complication. It’s time to simplify.

Learning in the workplace

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Jane Hart asked readers “how regularly are you “learning” in the workplace?” Here are the top five ways that people learn, with my comments below on how this can be facilitated in the organization, either by management or the learning support group. Notice that these are all informal. The more formal methods, like courses, ranked much lower on the survey results.

Email (keeping up to date inside the organization)

Since email is the number one method of keeping up to date, find ways to make it easier or replace it with a world without email.  Using internal blogs for any multi-recipient email is a start. That way it’s visible, in one permanent place, with all the comments attached.

In-person conversations (keeping up to date inside the organization)

Create space for people to talk. Regular company coffee breaks can be supplemented with white boards or flip charts to encourage knowledge sharing. Take pictures of what’s going on and post them. Photos can encourage conversation. Small nooks with comfortable seating invite conversations. Changing office layout can change behaviours and even encourage inter-departmental conversations.

“At Pixar, east of San Francisco, [Steve] Jobs oversaw the design of the new building. Because the software jockeys worked in one area and the marketing folks worked in another and so forth, he decided to put the bathrooms in a central atrium. That way, employees had to run into each other each day.”

Read blog posts/online articles (keeping up to date outside the organization)

Point out good reading resources. Aggregate learning resources and get input on the best sources, as we have done with Working Smarter Daily. Use social bookmarks to share what you’re reading.

Search the Social Web using search engines (solve problems)

Put together resources on how to search. You may be surprised how few people know how to search effectively. For example: Compfight for images; GoogleGuide; Tools for Search; Four Ways to Search the Social Web.

Connect with others in public social networks or in private groups or communities (keeping up to date outside the organization)

Participate in and recommend social learning communities that meet the needs of your organization. If you don’t have any private social networks, try some out, like Yammer or Socialcast.

These are all relatively simple and fairly inexpensive things that can be done to support workplace learning. It’s amazing how many Learning & Development departments do not get involved in these types of activities. Not supporting active, informal workplace learning will just make the formal training function even less relevant.

When we remove artificial boundaries

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“The central change with Enterprise 2.0 and ideas of managing knowledge [is] not managing knowledge anymore — get out of the way, let people do what they want to do, and harvest the stuff that emerges from it because good stuff will emerge. So, it’s been a fairly deep shift in thinking about how to capture and organize and manage knowledge in an organization.” — Andy McAfee
boundaries

Thanks for the code

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One of my earlier blog posts is still online, which I stumbled upon this week, much to my surprise.

Note: Nine years ago I was warning how production jobs were leaving Canada and getting outsourced. Deep conversations about R&D in this Province never materialized though. The industry was much too focused on “jobs”, which were subsidized by the government. One of the few large eLearning R&D projects in the province just finished last year. The private sector partner is an Ontario company and no further R&D is happening in New Brunswick.

I later shifted to using Blogger (WordPress had just been created in 2003) with a link off my website. It was easier than trying to manage a blog by myself.

Note: It’s interesting that the whole learning objects discussion seems to have disappeared from the mainstream. MOOC’s are the current educational hot topic. I have also moved on, doing much less work in the educational sector and now more focused on integrating learning into the enterprise workflow.

My self-hosted blog started in 2004 using the Drupal CMS and I later switched to WordPress, which made it much easier to manage. Drupal was too much for a mere blog.

Hosting my own blog was one of the best decisions I ever made. Using WordPress was fortuitous, as Automattic is probably the best internet company there is. Best in the sense of supporting its greater community. Best in “not being evil”. The company is doing a very good job of making the Web a better place.

Blogging has provided me with a medium for self-expression and self-publication and a unique medium to reflect on almost a decade of work. Thanks to all those people who believed enough in blogging to write code that works! Many of us really appreciate it.

Etiquette for sharing

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Many people like to share things online. Twitter is full of links to other websites. For a long time you needed to use URL shorteners to ensure you stayed within Twitter’s 140 character limit. There are now many to choose from, including open source and full-service analytics. Now Twitter has its own URL shortener – t.co – that converts every link that is shared. This is so Twitter can analyze all of this sharing and then sell the aggregated information.

One problem with using a third-party URL shortener with Twitter is that you are adding another potential point of failure in the link. I now copy & paste the full URL into Twitter, and it auto-shortens the link. There is only one potential point of failure and people can see the original URL as ALT text. This is user-friendly and respectful to readers.

Many people like to analyse what happens with their online activity and use tracking tools. For example, if your site exports its RSS feed using something like Google’s Feedburner, then the link people click on in their aggregators has extra information attached; so you can be tracked. I think it’s very rude to pass on these kinds of links and I always clean these URL’s before sharing them. All you need to do is delete everything after the question mark (in bold):

… tryingtotrackyou.com/?utm_source=feedburner …

I use Google Analytics on this site and understand why people want to see their social media traffic. However, it is easy for users to block these services, just like using pop-up blockers. My RSS feeds are clean and I provide a full-feed so I don’t force people to come to my site to read an article, just so I can increase my traffic. I think it’s important to share as openly as possible. I appreciate full feeds and clean URL’s as a reader.

Recently I have noticed another layer of complication being imposed by those who share links. Not only are tracking URL’s used, but these links go to another third-party site, like paper.li or tumblr.com which usually add no additional context for the reader. Often they are just clippings of the original website so the reader has to find the link to the original to read the complete article. All of these services are adding additional points of failure. If these services go down, as many do, then the chain is broken.

My intention with this post is to explain why it’s important to understand some of the technical aspects of how the web is working so we can do what people do best – be social. Please don’t be unintentionally anti-social. I would also be interested if there are any other common anti-social online practices that should be stopped.

Etiquette at the Ball for the Victorians of London Society

Do you want fries with that?

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Here are some of the observations and insights that were shared via Twitter this past week.

@birgittaj – “Fascism should rightly be called Corporatism, as it is the merger of corporate and government power. ~ Benito Mussolini”

HCI : “more than 50% of line managers believe that shutting down the L&D function would have no impact on employee performance!”

Too many training departments have become mere “order takers,” responding to requests for training by harried but ill-informed managers who believe that training is the solution to every kind of performance problem. (Managers probably don’t really believe that, but ordering training is easier than tackling the real issues.) I call this the “McDonald’s Clerk” approach to training; take the order and, at most, see if they want fries with it.

Governance in a Networked World : SNA is an 80+ year old science but has been largely ignored by the social analytics community.

Now there may be good reasons for this. Some of the language is frankly impenetrable for the newcomer. The SNA measures can be quite complex and as with traditional statistics, need to be applied with care. That said there is clearly an opportunity here to build a bridge between the current social analytics practice to the more sophisticated but far more powerful world of SNA. It will require some careful translation of the language and some very selective use of the measures, but the potential I believe is worthy of a genuine 2.0 label.

Humans were not born to read – The brain has to be rewired in order to perform this newfangled skill – via @anniemurphypaul

“Reading is a cultural invention,” [Dr. Guinevere] Eden said. “There’s nothing designed in the brain to make us readers. Reading has only been around for 4,000 years, maybe a little longer. There are no systems in place from an evolutionary perspective designed for reading.”

@dpontefract – Analysis: Coursera, EdX & Udacity

There is the possibility that edX and Coursera in particular are using these non-credentialed courses as loss leaders. (see the FAQ of edX – no Harvard or MIT recognition comes with a completed course nor are any credits issued) If the courses are free, and they lead to nothing more than a certificate of completion (affiliated by no university whatsoever) students may want an actual official degree or designation from one of the Academic institutions at some point for their efforts. Do you really think Harvard is simply going to give away their crest for free? MIT? Princeton? Highly unlikely. I see these projects as opportunities to upsell fee-based programs and degrees that otherwise might not have occurred due to the lack of a sales channel.

@sjgill – Do you need a CLO?

The unintended consequence has been to reinforce the notion that work and learning are separate and that one has higher value than the other when, in fact, the success of the organization depends on continuous learning. To break out of this mental model, companies should stop doing things that appear to centralize responsibility for learning. Don’t put all the emphasis on a course catalogue and don’t hire a CLO.

XKCD on teachable moments:

Note the XKCD cartoon’s Alt Text – “Saying ‘what kind of an idiot doesn’t know about the Yellowstone supervolcano’ is so much more boring than telling someone about the Yellowstone supervolcano for the first time.“

The performance appraisal treadmill

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In The Paradox of Performance Pay, Allan Hawke shows how it has clearly led to decreases in organizational performance.

Peter Scholtes, who has researched and written extensively about performance, appraisal and pay, argues that such a performance ”management” regime is inherently the wrong thing to do because three faults are common to all variations on the theme:

  • It doesn’t work.
  • It’s wrong to focus only on individuals or groups, because most opportunities for improvement involve systems, processes and technology.
  • Performance ”management” is judgment, not feedback; it’s a hierarchical dynamic.

W. Edwards Deming called annual performance appraisals one of the five deadly diseases of management. Performance ratings are nothing more than a lottery, Deming said in 1984. This pertains to all levels in the organization.

ANNUAL RATING OF PERFORMANCE

  • Arbitrary and unjust system
  • Demoralizing to employees
  • Nourishes short-term performance
  • Annihilates team work, encourages fear.

Perhaps the performance appraisal treadmill is keeping organizations from testing out and adopting better management models for the networked economy. How could anyone possibly show progress in 365 days? It also makes one wonder about the effectiveness of publicly-traded companies that get a ‘performance appraisal’ from the market every quarter.

JFK Report Card 1930

Performance appraisals are like academic grades and keep the focus on the individual. In the collaborative, social enterprise this is counter-productive. There is no place for this practice in doing net work. In today’s enterprise, work is learning and learning is the work, and it has to be done cooperatively.

The Web changes business

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So you think the Web won’t change the business you’re in? Do you believe that education, training, and instructional design organizations will carry on with business-as-usual, as people keep paying for traditional courses? Look at how these business models, which were all created since the birth of the Web, have managed to change entire industries.

  • Google – Advertising
  • Craigslist – Classified Ads
  • Wikipedia – Encyclopedias (print & electronic)
  • Amazon – Books
  • LinkedIn – Recruiting
  • Elance – Freelancing
  • GMail – Email (web-based & almost unlimited storage)
  • WordPress – Custom Web Design, Hosting & CMS
  • Moo – Business Cards
  • Etsy – Local Artists & Artisans go global in minutes
  • iTunes – Music on demand

Given that 65% of todays’ students will end up in jobs that don’t exist today, we know work will change significantly in the next decade. The network economy is changing everyone’s business, and will significantly affect education and training as well.

The college in transition

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I really enjoyed my visit to Algonquin College in Ottawa today. I met many motivated educational change agents who are looking at how they can improve their learning environment, with and without technology. The campus is home to a wide range of students, though I was surprised that most are under 24 years of age. I had expected more mid-career students

I must admit that on arrival this morning (using the highly efficient Ottawa transit system), I found the new construction trades building to be quite stunning.

As the opening keynote speaker, my job was talk about some of the bigger issues facing Canadian colleges today. One of the topics was the appearance of new open, online offerings from US universities like Stanford, Harvard, Princeton and MIT. If these folks are offering free courses, why would you want to take the bus to a community college, one might ask? Here’s an interesting perspective on what EdX might mean.

Perhaps these new(ish) models, like MOOC’s, will address some of the issues facing higher education, as I heard a few stories of students being completely tuned-out of the formal education process.

Like most organizations adapting to the networked society, the college is trying to balance its existing hierarchies (there are many) with the impact of ubiquitous connectivity & pervasive proximity.

It will be interesting to see how the shift to a mobile campus develops and what external forces will influence the direction of this college. I think colleges, with their work-oriented programmes, are in a much more resilient postion than their brethren at four year universities. But on the other hand, I’m not a futurist. I just tried to show how communication revolutions lead to fundamental shifts in how we organize work, and how this changes our relationship with knowledge, and society’s view of education.

It’s perpetual Beta.

The college in perpetual Beta

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I will be speaking at Algonquin College in Ottawa tomorrow and one of the main themes I will be discussing is how networks are changing our communications, work and education systems. It’s called The College in perpetual Beta:

One of the biggest hurdles facing organizations, and people working in them, is to stop thinking of hierarchies and start thinking of networks. In this “network era”, work is learning and learning is the work, but what does that mean for traditional education and our continuing professional development? How can we prepare students, staff and faculty for a world where we are simultaneously connected, mobile, and global; while conversely contractual, part-time, and local?

Algonquin College is the largest community college in Ontario with over 18,000 full-time and 35,000 part-time students.